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Wedding Reception Information Form

This form is provided for your convenience when planning a wedding reception with the Double Exposure Band.  Normally it's sent several weeks prior to the actual event.  The information you're providing will help your big day to go as smoothly as possible.  You might also want to print this form out on your own local printer after filling it out but before submitting it as a personal record.

Contract Name

Your Email Address

Contract Number

Location

Reception Date

 

PART ONE - Timing

The following times are shown as an example.  Enter your specific times.   Round times to the nearest 15 minutes.

Band Setup

-

Ceremony

Guests Arrive in Main Room

Approximate Mealtime

Times

Events

1st Set

1st Break

2nd Set

2nd Break

3rd Set

3rd Break

4th Set

4th Break

5th Set

 

PART TWO - The Start of the Reception

1. Do you need an open (live) microphone before
band starts? Yes  No

If yes, specify time

2. Do you want CD's (recorded) music before band
starts? Yes  No

If yes, specify time

3. Do you want Bride and Groom announced as they
enter room? Yes No

If yes, specify name(s)

4. Do you want wedding party announced? Yes  No

If yes, please provide names and order, indicating pronunciation of difficult names.

5. What type of meal will be served?

6. Will there be a blessing before any food is served? Yes  No

If yes, specify person giving blessing

 

PART THREE - Festivities

1. Which song would you like as the official first dance?

2. Is it acceptable to invite the parents up
for the second dance?   Yes  No

If yes, specify song

3. Is it acceptable to invite the bridal party up
for the third dance?  Yes  No

If yes, specify song

4. You currently have musicians (incl. lead singer)
contracted to play.  Do you want to add any additional
musicians? Yes  No Not Applicable

If yes, how many and what instruments? (Guitar, Sax, Trumpet)

5. What is your Color Scheme/Theme

6. Please confirm band attire

7. Please list key people at your reception

Party Planner

Photographer

Caterer

Best Man

Maid of Honor

Parents of Bride

Parents of Groom

Others

Comments

Reminders

  • Make sure room and stage are accessible for band to setup.  Typical stage size is 16' x 20'.

  • We need two 20-amp circuits for power (one for sound, one for lights).

  • Payment is due by the date of the reception.  Please make all checks payable to Hirsch & Associates, Inc.


Thank you for booking Double Exposure
We are looking forward to entertaining you
Relax and enjoy the reception
For every party has a life and personality of its own
We'll do everything we can to keep it running smoothly
With your help and understanding

(Did you click the "Print" button to make a personal copy of this form?  Do so now before clicking the Submit button.)

[ Songlist ] [ Combinations ] [ Prices ] [ Credits ] [ References ] [ Wedding Info ] [ Request Info ] [ Availability ]